Job details
Discipline: | |
Reference: | Ad-18777 |
Posted: | almost 6 years ago |
Job description
The primary focus of this role includes a variety of tasks to provide administrative support the wider team unit along with managers/directors/reception when required.
Responsibilities:
- Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements
- Tracks operational data in a database, including financial and other reporting metrics
- Uses software tools to compile data into presentation format
- Maintains accurate schedule of activities of the leader/executive supported, including complex meeting coordination and may include travel arrangements Independently prepare presentations and recurring reports
- Coordinates special projects and department activities
- Coordinates office functions with other departments
- Receives and responds to routine correspondence following established procedures
- Supports Director and Managers
- Maintains filing system;
- Order office supplies
- Utilizes general business equipment such as fax and copier in the performance of assigned duties
- Plans and coordinates meetings and special events as required
- Assists in the preparation of regularly scheduled reports, processes and check requests
- Receives telephone calls, incoming mail and other correspondence and route as appropriate
- Reception cover if needed
- Supports Manager(s) by typing proposals, letters and other correspondences
- May reconcile expense reports, process check requests and make travel arrangements
- Perform other related duties as required
Requirements:
- A team player, who is willing to assist when needed
- High level Excel and PowerPoint knowledge
- Exceptional communication skills with staff and clients at all levels of the business
- Highly organised individual who can prioritise their workload
- A key part of the role includes organising work events, travel and correspondence
- At least 2 years of experience in a similar position
- Outgoing, energetic and a passion to reflect work to customers
- Exceptional customer service and a positive attitude
- Previous experience working for a large infrastructure company would be an advantage