Office Manager, Personal Assistant

Job description

• CBD
• Temporary
• $35 per hour + Super 

As the Office Manager you will be the key component to the business running smoothly and effectively. You will be managing the office on-site as well as being the go-to-person for all internal enquiries. You will also be supporting the General Manager in all administration, diary management and travel bookings. This is an exciting opportunity for anybody looking for long-term temporary work at the moment. You must come from a supportive background and have experience in managing a large office. This is a fast paced role that requires somebody who can think on their feet, be able to resolve problems and be very proactive.  
  
Duties to include:  

• Manage office budget 
• Maintain office coordination and arrange necessary repairs 
• Organise the office layout and order stationary equipment 
• Coordinate with IT departments on all office equipment 
• Diary management / meeting management 
• Travel booking / management  
• Expense management as required 
• Invoicing, managing PO's, managing vendor queries 
• Plan in-house annd off-site activities and events 
• Sending out requests for meeting papers, consolidating information, collating data, formatting papers for all meetings and distribution 
• General coordination of the office 
• Setting up new starters, assisting with facilities, ordering IT, inductions etc 
• Ad hoc admin as required           

Key Requirements:   

• Must have high attention to detail and the ability to multi-task 
• Exceptional communication skills, both written and verbal - ability to review meeting documents, re-format if required, ensure spelling and grammar is consistent 
• Must have exceptional time management, ability to organise others as well as themselves 
• Excellent Interpersonal skills and Stakeholder management 
• High level of confidentiality 
• Must have experience supporting an office 
• Must have experience in expense and travel management 
• High level of flexibility, maintain business continuity in an ever changing environment 
• Intermediate to advanced Microsoft Word and PowerPoint 

This is a full time position based in the CBS – This is for a minimum of 2 months with the view to extend. 
  
Please apply now!